Privacy notice – Event Attendees

Last updated: 18 April 2019

 

Thank you for registering to attend an event of the InterLaw Diversity Forum. In order for you to attend our events, it is necessary for us to process some of your personal data. We use a third-party service (Eventbrite) to collect and process this data. Please see here for Eventbrite’s terms of service, privacy policy, and cookie statement.

 

The security of your data is very important to us, and we are committed to ensuring your personal information is respected.  We collect only very limited data about you (name, email address, company/organisation, and title/role), and use this data to facilitate administration of events you attend, which may include sharing your name, title/role, and company/organisation (but not email address) with the event host so that they may maintain a list of attendees. 

 

During event registration you may choose to opt in to the InterLaw Diversity Forum’s mailing lists. If you choose to opt in, we will add your email address and name to our marketing email system (Mailchimp).  You can withdraw your consent or change which mailing lists you are on at any time, by clicking on the relevant link in any marketing email that you receive from us, without any of your other rights being affected.  We will not sign you up to receive any of our marketing communications unless you give us your explicit consent to do so.  Please see our mailing list privacy policy here.

 

The legal basis that we will use for processing your data is our legitimate interests, namely facilitating your attendance at one of our events, and keeping records of who has attended events or bought tickets. We will only use this data as required to organise the event, and to maintain a list of those who bought tickets/attended.

 

We are committed to retaining your data for only as long as is necessary. We will retain data relating to any event that you attend for up to two years after it takes place.  

 

We may also need to disclose your information if required to do so by law or as expressly permitted under applicable data protection legislation. We will never sell your data under any circumstances.  We will not share your data with any other organisations other than as above without your express, prior consent.

 

In accordance with relevant data protection legislation you have the right to:

 

• access data that we hold about you;

• rectify data we hold about you that is inaccurate;

• erase data that we hold about you;

• restrict or limit the way that we process data about you.

 

 

For any further information about the InterLaw Diversity Forum’s commitment to data protection, or if you wish to exercise any of your rights, please contact:

 

Jonathan Leonhart, Head of Operations

InterLaw Diversity Forum

Jonathan.Leonhart@interlawdiversityforum.org

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